1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (“GDPR”) as implemented by the UK’s Data Protection Act 2018.

2. Who are we?

The Friends of St Leonard’s Flamstead (“FoSL”/”we”/”our”) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

FoSL complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:-

  • To administer membership/donor/supporter records;
  • To fundraise and promote the interests of FoSL;
  • To maintain our own records and accounts (including the processing of gift aid applications);
  • To inform you of events and activities run by FoSL.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we may manage your membership and keep you informed about our events and activities
  • Fulfilment of our legal obligations, in particular those under charity law and the proper maintenance of our accounts and records including the administration of gift aid.
  • Legitimate interest in the proper conduct of our charitable objects.

5. Sharing your personal data

Your personal data will be treated as strictly confidential. We will only share your data with third parties with your consent, unless required by law to do so. Where the Vicar of Flamstead or Flamstead Parochial Church Council wish to contact individuals concerning repairs or maintenance to the fabric of St Leonard’s Church, we may disclose your personal data for that purpose.

6. How long do we keep your personal data?

We keep data relating to members or donors for a period of twelve months following cessation of membership or following the date of the donation as the case may be, subject to paragraph 7 below. Gift aid declarations and associated paperwork are kept for up to 6 years after the calendar year to which they relate.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-

  • The right to request a copy of your personal data which we hold about you;
  • The right to request that we correct any personal data if it is found to be inaccurate or out of date;
  • The right to request that your personal data is erased where it is no longer necessary for us to retain that data;
  • The right to withdraw your consent to the processing at any time;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction be placed on further processing;
  • The right to lodge a complaint with the Information Commissioner’s Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary we will seek you prior consent to the new processing.

9. Amendments

We may update this policy from time to time by publishing an amended version on our website.

10. Contact details

To exercise all relevant rights, queries or complaints please in the first instance contact FoSL Treasurer, White House, Valley Lane, Markyate, AL3 8AS or

You may contact the Information Commissioner’s Office on 0303 123 1113 or on e-mail at or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.